Data Protection – PoolOne Giant Media GmbH

1) Introduction and contact details of the controller

1.1 We are pleased that you are visiting our website and thank you for your interest. We would like to inform you about how your personal data is handled when you use our website. Personal data in this context is any data with which you can be personally identified.

1.2 The data controller for this website in the sense of the General Data Protection Regulation (GDPR) is PoolOne Giant Media GmbH, Forsmannstraße 6-8, 22303 Hamburg, Germany, Tel.: +49-40-27 87 00-22, Fax: +49-40-27 87 00-99, E-Mail: info@poolone.de. The controller of personal data processing is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data.

1.3 The responsible party has appointed a data protection officer, who can be reached as follows: "Thomas Niehoff, www.g-d-t.de, Tel.: 0049 (0)170 3100631"

2) Data collection when visiting our website

2.1 When you merely use our website for informational purposes, meaning you do not register or otherwise transmit information to us, we only collect data that your browser transmits to the server (so-called „server log files“). When you access our website, we collect the following data, which is technically necessary for us to display the website to you:

Our visited website
Date and time of access
Amount of data sent in bytes
Source/Reference from which you accessed the page
Browser used
Operating system used
IP address used (if applicable: in anonymised form)

Processing is carried out on the basis of our legitimate interest in improving the stability and functionality of our website, in accordance with Article 6(1)(f) of the GDPR. The data will not be passed on or used in any other way. However, we reserve the right to review the server log files retrospectively if there are concrete indications of unlawful use.

2.2 This website uses SSL or TLS encryption for security and to protect the transmission of personal data and other confidential content (e.g. orders or enquiries to the controller). You can recognise an encrypted connection by the string „https://“ and the padlock symbol in your browser bar.

Hosting & Content Delivery Network

For the hosting of our website and the display of page content, we use a provider who provides their services exclusively on servers within the European Union, either directly or through selected subcontractors.

All data collected on our website is processed on these servers.

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorised disclosure to third parties.

4) Biscuits

To make your visit to our website appealing and to enable certain functions, we use cookies, which are small text files that are stored on your device. Some of these cookies are automatically deleted when you close your browser (so-called „session cookies“), while others remain on your device for longer and allow website settings to be saved (so-called „persistent cookies“). In the latter case, you can find the storage duration in the overview of your web browser's cookie settings.

If personal data is processed by individual cookies used by us, the processing is carried out in accordance with Art. 6 para. 1 lit. b GDPR for the execution of the contract, in accordance with Art. 6 para. 1 lit. a GDPR in the event of consent having been given, or in accordance with Art. 6 para. 1 lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website and a customer-friendly and effective design of the site visit.

You can configure your browser to notify you about the setting of cookies and to decide individually on their acceptance or to exclude the acceptance of cookies for specific cases or in general.

Please note that if you do not accept cookies, the functionality of our website may be limited.

5) Contact

When you contact us (e.g. via contact form or email), personal data will be collected. The data collected in the case of using a contact form is apparent from the respective contact form. This data will be stored and used exclusively for the purpose of responding to your query or for contacting you and the associated technical administration.

The legal basis for processing this data is our legitimate interest in responding to your enquiry in accordance with Art. 6 para. 1 lit. f GDPR. If your contact aims at the conclusion of a contract, the additional legal basis for processing is Art. 6 para. 1 lit. b GDPR. Your data will be deleted after your enquiry has been fully processed. This is the case when it can be inferred from the circumstances that the matter concerned has been finally clarified and provided that no statutory retention obligations preclude deletion.

6) Registration on the website

You can register on our website by providing personal data. Which personal data is processed for registration is evident from the input mask used for registration. We use the so-called double opt-in procedure for registration, meaning your registration is only complete once you have confirmed your application via a confirmation email sent to you for this purpose by clicking on the link contained within. If your confirmation does not occur within 24 hours, your application will be automatically deleted from our database. Providing the aforementioned data is mandatory. You can voluntarily provide all further information by using our portal.

When you use our portal, we store your data required for contract fulfilment, including any payment method details, until you permanently delete your account. Furthermore, we store the voluntary data you provide for the duration of your use of the portal, unless you delete it beforehand. You can manage and change all details in the protected customer area. The legal basis is Art. 6 (1) lit. f GDPR.

Furthermore, we store all content published by you (such as public posts, wall entries, guestbook entries, etc.) in order to operate the website. We have a legitimate interest in providing the website with complete user-generated content. The legal basis for this is Article 6(1)(f) of the GDPR. If you delete your account, your public statements, particularly in the forum, will remain visible to all readers, but your account will no longer be accessible. All other data will be deleted in this case.

7) Use of customer data for direct marketing

7.1 Sign up for our email newsletter

By signing up for our email newsletter, you will regularly receive information about our offers. Your email address is the only mandatory piece of information for sending the newsletter. Providing further details is voluntary and will be used to address you personally. We use the so-called double opt-in procedure for sending our newsletter. This means that we will only send you an email newsletter once you have explicitly confirmed that you consent to receiving newsletters. We will then send you a confirmation email, asking you to confirm by clicking on a corresponding link that you wish to receive the newsletter in the future.

By activating the confirmation link, you give us your consent to the use of your personal data in accordance with Art. 6 para. 1 lit. a GDPR. When you register for the newsletter, we store your IP address entered by the Internet Service Provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your e-mail address at a later date. The data collected by us when you register for the newsletter will be used exclusively for the purpose of advertising by means of the newsletter. You can unsubscribe from the newsletter at any time via the link provided for this purpose in the newsletter or by sending a corresponding message to the controller named at the beginning. Once you have cancelled your subscription, your e-mail address will be deleted from our newsletter mailing list immediately, unless you have expressly consented to further use of your data or we reserve the right to use data beyond this, which is permitted by law and about which we inform you in this declaration.

7.2 Sending the email newsletter to existing customers

If you have provided us with your email address when purchasing goods or services, we reserve the right to send you regular offers by email about similar goods or services to those already purchased from our range. For this purpose, we do not need to obtain separate consent from you in accordance with Section 7 (3) of the German Act against Unfair Competition (UWG). The data processing is carried out solely on the basis of our legitimate interest in personalised direct advertising in accordance with Article 6 (1) (f) of the GDPR. If you initially objected to the use of your email address for this purpose, we will not send any emails.

You are entitled to object to the use of your email address for the aforementioned advertising purposes at any time, with effect for the future, by notifying the controller named at the beginning. You will only incur transmission costs at the basic rates for this. Upon receipt of your objection, the use of your email address for advertising purposes will be discontinued immediately.

7.3 CleverReach

Our email newsletters and other promotional email communications are sent via this provider: CleverReach GmbH & Co. KG, Mühlenstr. 43, 26180 Rastede, Germany

Based on our legitimate interest in effective and user-friendly email marketing, we will pass on the data you provide during registration to this provider pursuant to Art. 6(1)(f) GDPR, so that they can handle email dispatch on our behalf.

Subject to your express consent pursuant to Art. 6(1)(a) GDPR, the provider also carries out a statistical success evaluation of mail campaigns using web beacons or tracking pixels in the e-mails sent, which can measure open rates and specific interactions with the newsletter content. Device information (e.g. time of access, IP address, browser type and operating system) is also collected and evaluated, but not merged with other data sets.

You can revoke your consent to email tracking at any time with future effect.

We have concluded a data processing agreement with the provider, which protects the data of our website visitors and prohibits disclosure to third parties.

7.4 Direct mail advertising
On the basis of our legitimate interest in personalised direct advertising, we reserve the right to store your first and last name, your postal address, and – if we have received these additional details from you in the context of our contractual relationship – your title, academic degree, year of birth, and your professional, industry, or business designation, in accordance with Art. 6(1)(f) of the GDPR, and to use them for sending you interesting offers and information about our products by postal mail.
You can object to the storage and use of your data for this purpose at any time by contacting us.

8) Page functionalities

8.1 Instagram Plugins

Our website uses plugins from the social network of the following provider: Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland

These plugins enable direct interactions with content on the social network.

To increase the protection of your data when visiting our website, the plugins are initially integrated into the page deactivated using a „2-click“ or „Shariff“ solution.

This integration ensures that when a page on our website containing such plugins is called up, no connection is made to the provider's servers yet.

Only when you activate the plugins and thereby give your consent to data transfer in accordance with Art. 6(1)(a) GDPR will your browser establish a direct connection to the provider's servers. In this process, irrespective of whether you are logged into an existing user profile, certain information about the end device you are using (including your IP address), your browser, and your browsing history will be transmitted to the provider and potentially further processed there.

If you are logged into an existing user profile on the provider's social network, information about interactions carried out via the plugins will also be published there and displayed to your contacts.
You can withdraw your consent at any time by deactivating the activated plugin by clicking it again. However, the withdrawal does not affect data that has already been transferred to the provider.

Data can also be transferred: Meta Platforms Inc., USA

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorised disclosure to third parties.

For data transfers to the USA, the provider has joined the EU-US Data Privacy Framework, which, based on an adequacy decision by the European Commission, ensures compliance with the European data protection level.

8.2 LinkedIn Plugins

On our website, we use plugins from the social network provided by: LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland

These plugins enable direct interactions with content on the social network.

To increase the protection of your data when visiting our website, the plugins are initially integrated into the page deactivated using a „2-click“ or „Shariff“ solution.

This integration ensures that when a page on our website containing such plugins is called up, no connection is made to the provider's servers yet.

Data can also be transferred to: LinkedIn Inc., USA

We have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorised disclosure to third parties.

For the transfer of data to the USA, the provider refers to Standard Contractual Clauses of the European Commission, which are intended to ensure compliance with the European data protection level.

8.3 YouTube

This website utilises plugins for the display and playback of videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transmitted to: Google LLC, USA

When you visit a page on our website that contains such a plugin, your browser establishes a direct connection to the provider's servers at the latest when the video starts playing, in order to load the content. Certain information, including your IP address, is transmitted to the provider.

If embedded videos are played via the plugin, the provider also uses cookies to collect information about user behaviour, create playback statistics, and prevent abusive behaviour.

If you are logged into a user account with the provider during your visit to the page, your data will be directly assigned to your account when you click on a video. If you do not wish this assignment to your account, you must log out before pressing the play button.

All of the above-mentioned processing, in particular the setting of cookies for reading information on the device used, will only take place if you have given us your explicit consent to do so in accordance with Art. 6 (1) lit. a GDPR. You can revoke the consent given at any time with effect for the future by deactivating this service via the „Cookie Consent Tool“ provided on the website.

8.4 Adobe Fonts (Typekit)

This site uses web fonts from the following provider for uniform display of fonts: Adobe Systems Incorporated, 345 Park Avenue, San Jose, CA 95110-2704, USA

When you visit a page, your browser downloads the necessary web fonts into its cache to display text and fonts correctly, and establishes a direct connection to the provider's servers. This transmits certain browser information, including your IP address, to the provider.

The processing of personal data when contacting the provider of the fonts will only be carried out if you have given us your express consent in accordance with Art. 6(1)(a) GDPR. You can withdraw your consent at any time with effect for the future by deactivating this service using the „Cookie Consent Tool“ provided on the website. If your browser does not support web fonts, a standard font from your computer will be used.

8.5 Google Web Fonts

This page uses so-called web fonts from the following provider for a consistent display of fonts: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data can also be transmitted to: Google LLC, USA

Further information on Google's privacy policy can be found here. https://business.safety.google/internationalThe weather/privacy/

8.6 Applying for job advertisements by email

On our website, we advertise currently vacant positions in a separate section, to which interested parties can apply via email to the provided contact address.

Applicants must provide all personal data required for an informed assessment, including general information such as name, address, and contact details, as well as performance-related evidence and, where applicable, health-related information. Details regarding the application can be found in the job advertisement.

Upon receipt of your application by email, your data will be stored and processed solely for the purpose of handling your application. For any queries, we will use either your email address or telephone number. This processing is based on Article 6(1)(b) of the GDPR (or Section 26(1) of the BDSG), under which the application process is considered the initiation of an employment contract.

Where special categories of personal data within the meaning of Art. 9(1) GDPR (e.g., health data such as information on severely disabled status) are requested from applicants as part of the application process, processing shall take place in accordance with Art. 9(2)(b) GDPR in order for us to be able to assert the rights arising from labour law and the law on social security and social protection, and to fulfil our obligations in this regard.

Alternatively, or cumulatively, the processing of special categories of personal data may also be based on Article 9(1)(h) of the GDPR if it is carried out for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, for medical diagnosis, for the provision of care or treatment in the social security and social protection system or for the management of systems and services in the health or social care sector.

If no applicant is selected or an applicant withdraws their application prematurely, their submitted data and all electronic correspondence, including the application email, will be deleted at the latest after 6 months, following corresponding notification. This period is based on our legitimate interest in being able to answer any follow-up questions regarding the application and, if applicable, to be able to fulfil our record-keeping obligations from the regulations on equal treatment of applicants.

In the event of a successful application, the data provided will be processed on the basis of Art. 6 para. 1 lit. b GDPR (in conjunction with Section 26 para. 1 BDSG for processing in Germany) for the purpose of fulfilling the employment relationship.

8.7 Online applications via a form

On our website, we currently list vacant positions in a separate section, which interested parties can apply for using a relevant form.

When you submit the form, applicant data is transmitted to us encrypted to the best of our knowledge, stored by us, and analysed solely for the purpose of processing your application. Processing is carried out on the basis of Art. 6(1)(b) GDPR (or § 26(1) BDSG), under which the application process is considered to be the initiation of an employment contract.

If no applicant is selected, or if an applicant withdraws their application prematurely, their data submitted in the form, as well as all electronic correspondence including the application email, will be deleted at the latest after 6 months, following appropriate notification. This period is measured by our legitimate interest in being able to answer any follow-up questions regarding the application and, if necessary, to fulfil our obligations to provide evidence arising from the regulations on equal treatment of applicants.

9) Tools and Miscellaneous

Cookie Consent Tool

This website uses a so-called „Cookie Consent Tool“ to obtain effective user consent for cookies and cookie-based applications that require consent. The „Cookie Consent Tool“ is displayed to users when they visit the page in the form of an interactive user interface, where they can grant consent for specific cookies and/or cookie-based applications by ticking boxes. This ensures that all cookies/services requiring consent are only loaded if the respective user has given corresponding consent by ticking the boxes. This guarantees that such cookies are only placed on the user's respective device if consent has been given.

The tool uses technically necessary cookies to save your cookie preferences. Personal user data is not processed in principle.

In individual cases, if personal data (such as the IP address) is processed for the purpose of storing, assigning, or logging cookie settings, this shall be carried out in accordance with Art. 6(1)(f) GDPR based on our legitimate interest in compliant, user-specific, and user-friendly consent management for cookies, and therefore in a legally compliant design of our website.

The further legal basis for processing is also Article 6(1)(c) GDPR. As the controller, we are subject to the legal obligation to make the use of technically non-essential cookies dependent on the respective user's consent.

Where necessary, we have concluded a data processing agreement with the provider, which ensures the protection of our website visitors' data and prohibits unauthorised disclosure to third parties.

Further information about the operator and the configuration options for the cookie consent tool can be found directly within the corresponding user interface on our website.

10) Rights of the data subject

10.1 The applicable data protection law grants you the following data subject rights (rights of access and intervention) concerning the processing of your personal data by the controller, with reference to the cited legal basis for the respective exercise requirements:

Right of access under Article 15 GDPR;
Right to rectification pursuant to Art. 16 GDPR;
Right to erasure under Article 17 GDPR;
Right to restriction of processing under Article 18 GDPR;
Right to information pursuant to Art. 19 GDPR;
Right to data portability pursuant to Art. 20 GDPR;
Right to withdraw consent given, in accordance with Article 7(3) of the GDPR;
Right to lodge a complaint pursuant to Art. 77 GDPR.

10.2 Right of objection

If we process your personal data within the framework of a balancing of interests based on our overriding legitimate interest, you have the right to object to this processing at any time, for reasons arising from your particular situation, with effect for the future.

EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE RELEVANT DATA. HOWEVER, FURTHER PROCESSING IS RESERVED IF WE CAN DEMONSTRATE COMPELLING GROUNDS FOR PROCESSING WHICH OVERRIDE YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENCE OF LEGAL CLAIMS.

IF YOUR PERSONAL DATA IS PROCESSED BY US FOR DIRECT ADVERTISING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH ADVERTISING PURPOSES. YOU MAY EXERCISE YOUR RIGHT TO OBJECT AS DESCRIBED ABOVE.

EXERCISE YOUR RIGHT TO OBJECT, WE WILL CEASE PROCESSING THE RELEVANT DATA FOR DIRECT MARKETING PURPOSES.

11) Duration of storage of personal data

The duration of the storage of personal data is determined by the respective legal basis, the purpose of processing and – where applicable – additionally by the respective statutory retention periods (e.g. commercial and tax law retention periods).

When processing personal data on the basis of express consent in accordance with Article 6(1)(a) GDPR, the data concerned will be stored until you withdraw your consent.

Are there statutory retention periods for data processed within the scope of contractual or contract-related obligations based on Art. 6(1)(b) GDPR, will this data be routinely deleted after the expiry of the retention periods, provided it is no longer required for the fulfilment or initiation of contracts and/or no legitimate interest on our part for further storage continues to exist.

When processing personal data on the basis of Art. 6(1)(f) GDPR, this data will be stored until you exercise your right to object pursuant to Art. 21(1) GDPR, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.

When processing personal data for the purposes of direct marketing on the basis of Art. 6(1)(f) GDPR, this data will be stored until you exercise your right to object under Art. 21(2) GDPR.

Unless otherwise stated in the other information of this declaration regarding specific processing situations, stored personal data will otherwise be deleted when they are no longer necessary for the purposes for which they were collected or otherwise processed.

Status: 14/05/2026, 19:01:36